Tips for Online Meetings: Participants
When it comes to technology, the advice for individuals is the same as for companies: invest in high-quality equipment. We want crystal clear, high-bandwidth communication on our remote teams. In order to have that, we need great internet, and high-quality accessory tools. The cost of a headset and webcam is a small price to pay for productive conversations.
Download the TIPS FOR ONLINE MEETINGS: PARTICIPANTS:
- Use high-quality equipment, including a noise-canceling headset.
- Have back-up tech/tools available in case of tech failure.
- Use video if you will be presenting anything.
- If using video, ensure you have sufficient lighting. Also consider having a screen behind you to reduce visual distraction.
- Set up in a quiet space, keeping background noise to a minimum.
- Test your technology, lighting, and connection before start time.
- Disable tones and announcements.
- Tell the meeting facilitator if you would benefit from an established back channel (group chat or instant messaging) for non-native language comprehension.
- Request video-based meetings to enable lipreading.
During the Meeting
- Mute yourself when not speaking.
- Make note of questions to ask during the “parking lot” period.
- For optimal engagement, avoid updates that involve reading from a script. Convey items that don’t require discussion in another medium such as email or group chat.
- Strive to engage in the meeting without dominating. Respect any requests to postpone further discussion until later.
- Make note of and commit to action items assigned to you.