This list reflects tools being used by remote workers in the Collaboration Superpowers network—with favorites highlighted. If you decide to give one of these remote tools a try, tell ’em Collaboration Superpowers sent you! LAST UPDATED: 13 October 2018













Tools for remote teams


Brainstorming and Planning

  • A Web Whiteboard. “A touch-friendly online whiteboard app that makes drawing, collaboration, and sharing easy.” (
  • Cardboard. “Add cards and organize them into story maps. Once you’ve added some cards, you can start thinking about where you want to take your customers. Framing customer journeys through a story map helps you visualize user experiences, workflows, or test paths.” (
  • Coggle. “Produce beautiful notes quickly and easily. Share them with friends and colleagues to work on your ideas together.” (
  • Conceptboard. “Visual online collaboration for creative and remote teams — getting projects from initial idea to final approval.” (
  • Dropbox Paper. “A new type of doc where teams can create together in a single space.” (
  • eBeam SmartMarker. “Make your meetings more effective and interactive by streaming your notes in real time. Slip an everyday marker into the sleeve and wherever you go, whatever you write, with whatever device you use, you and your team can collaborate together easily.” (
  • Groupboard. “A free collaborative online whiteboard app that can be easily embedded into your website.” (
  • GroupMap. Customisable brainstorming templates for meetings and workshops that help your team think better together. Prioritise and create action items that matter. (
  • IdeaBoardz. “Brainstorm, retrospect, collaborate.” (
  • iObeya. “Collaborate visually anywhere in real time from your computer, tablet, or touch display.” (
  • Limnu. “Sketch, share, and collaborate with your team like never before.” (
  • Lino. “Free sticky and canvas services that requires nothing but a web browser.” (
  • MeetingSphere. “Workshop tools for professionals.” MeetingSphere Pro is for subject matter experts and professional facilitators. MeetingSphere One is designed for people who want to actually get an outcome from the group during a conference call and is targeted at all types of people who need to call online meetings, but are not necessarily subject matter experts, nor professional facilitators. (
  • Mural. “Think and collaborate visually. Anywhere, anytime.” (
  • NoteApp. “Bring sticky notes to your team, in real time.” (
  • Popplet. “A tool for the iPad and web to capture and organize your ideas.” (
  • Post-it Plus App. “Simply capture your notes, organize, and then share with everyone.” (
  • RealtimeBoard. “Your company-wide normalization layer for notes, media, data, and other inputs—all from different sources and in different formats.” (
  • Scribblar. “Online whiteboard and collaboration.” (
  • Scribble. “Your whiteboard companion to any call.” (
  • Stormboard. “An online sticky note whiteboard that makes meetings, brainstorms, and creative projects more productive and effective.” (
  • Twiddla. “Mark up websites, graphics, and photos, or start drawing on a blank canvas. Browse the web with your students or make that remote tutoring session more productive than ever. ” (
  • Web Whiteboard. “The simplest way to instantly draw and write together online. Nothing to install or learn. Passwords and accounts are entirely optional. Just create an online whiteboard with one click, and share it live by sending the link to people..” (
  • Whiteboard Fox. “Share a virtual whiteboard in real-time using any modern web browser.” (
  • Ziteboard. “A zoomable online whiteboard with realtime collaboration and simple teamworking to visualize your ideas, enhance your meetings, improve your tutoring sessions and design together.” (

Collaborative Touchscreens

Decision Making

Document Editing and Wikis

  • Confluence. “Content collaboration software that changes how modern teams work.” (
  • Draft. “When you share your document using Draft, any changes your collaborator makes are on their own copy of the document, and you get to accept or ignore each individual change they make.” (
  • Etherpad. “A highly customizable open-source online editor providing collaborative editing in real-time.” (
  • Google Docs. “Create a new document and edit with others at the same time—from your computer, phone, or tablet. Get stuff done with or without an internet connection. Use Docs to edit Word files. Free from Google.” (
  • Guru. “Capture an answer [in Slack] the first time it’s asked by using an emoji reaction. Guru will prompt you to create and save that content to a card that can be reused by the whole team.” (
  • Nuclino. “The easy knowledge base for teams.” (
  • Quip. “Combines documents, spreadsheets, checklists, and team chat in one place.” (
  • SMASHDOCs. “Create, review, and produce professional documents with other people through your own web browser.” (
  • Tettra. “A company wiki that helps Slack teams manage and share organizational knowledge.” (

Mind Mapping

  • Edraw Max. “An all-in-one diagram software, which can simplify the creation of over 200 types of diagrams such as business presentations, building plans, mind maps, science illustration, fashion designs, UML diagrams, workflows, wireframes, electrical diagrams, p&id diagram, directional maps, database diagrams, and more.” (
  • Lighten. “Mind mapping and brainstorming software.” (
  • MindMeister. “Online mind-mapping tool that lets you capture, develop, and share ideas visually (
  • MindNode. “Visualize your ideas. Start with a central thought and then brainstorm, organize, and share your mind maps.” (
  • Scapple. “Ever scribbled ideas on a piece of paper and drawn lines between related thoughts? Then you already know what Scapple does. It’s a virtual sheet of paper that lets you make notes anywhere and connect them using lines or arrows.” (
  • XMind. “Mind mapping and brainstorming software.” (


Note: According to the 2017 “7 Remote Work Trends” from, Skype and Slack are the most popular tools for remote communication.3

Group Chat

  • Glip. “Team messaging, file sharing, and video that you’ll fall in love with.” (
  • Front. “The shared in-box for teams. All your emails, apps, and teammates in one collaborative workspace.” (
  • Slack. Team conversations in open or private channels. (
  • Stride. “Team communication solution with group messaging, video meetings, and built-in collaboration tools.” (
  • Teampus. “The local social network for temporary, log free shares.” (
  • Twist. “Keeps your conversations on-topic and in one place.” (


Video Conferencing

  • Amazon Chime. “Frustration-free online meetings with exceptional audio and video quality.”Zoom video conferencing for remote team(
  • An easy, instant way to have a shared-screen video call. Someone creates a link to a room and sends it to others. No registration needed. (
  • BlueJeans. “Video, audio, and web conferencing that works with the collaboration tools you use every day.”
  • Catch. Send quick video messages that expire after twenty-four hours. (
  • Cyclops. One-click video conferencing with no download, no login, for up to eight people. (
  • Discord. “All-in-one voice and text chat for gamers that’s free, secure, and works on both your desktop and phone.” (
  • GoToMeeting. “Online Meeting Software with HD Video Conferencing.” (
  • Hangouts Meet. Real-time meetings by Google. Using your browser, share your video, desktop, and presentations with teammates and customers. (
  • Jitsi Meet. “No downloads required. Jitsi Meet works directly within your browser. Simply share your conference URL with others to get started.” (
  • Free screen sharing, online meetings, and web conferencing. (
  • Loom. Google Chrome extension that allows you to record and share your screen and webcam. (
  • Meeting Owl. Intelligent 360-degree all-in-one video conferencing device. (
  • Odro. One-click online video meetings. (
  • Portal from Facebook. “Portal feels less like a video call and more like you’re in the same room — even when you’re miles apart.” (
  • Screencastify. “The #1 screen recorder for Chrome.” (
  • Shindig. Large-scale video chat events that allow you to present to an online audience of up to one thousand people. You can also take questions from the audience, provide audience with chat, and stream to YouTube or Facebook Live. (
  • Whipple. “Video calls unlike you’ve ever experienced them before.” (
  • Zeen. “Video conferencing that provides the insights and tools to help your teams be effective.” (
  • Zoom. Enterprise video conferencing and web conferencing. (

Virtual Office

Working with colleagues in a virtual office can create a surprisingly strong sense of community and connection.

Virtual Reality

Voice Conferencing

  • Discord. “All-in-one voice and text chat for gamers that’s free, secure, and works on both your desktop and phone.” (
  • Nitrox. “Persistent two way audio allows the office to communicate with remote team members as if they are there in person.” (
  • VAIL. “Voice + email.” (
  • Voxer. “Walkie talkie app for high-performance teams. Your team has secure, real-time communication in one powerful push-to-talk.” (


Online Meeting Managers and Accessories

  • ChromaCam. “A Windows desktop application that works with a standard webcam and all leading video chat apps.” (See my interview with some of the Personify team at (
  • Cogsworth. “Lets your customers book time with you when you are available.” (
  • Hugo. “The meeting note platform that makes meeting insights actionable and keeps your whole team in the loop.” (
  • Instant Agenda. “Helps you collaboratively create agendas, track action items, record decisions, and poll attendees, including one-on-one conversations with direct reports, Lean Coffee meetings, and traditional meeting types.” (
  • Kiryl’s Facilitation Toolkit. “An extensive set of templates for different kinds of facilitated online sessions supported with guides and examples.” (
  • Lean Coffee Table. “Lean Coffee Table helps distributed teams to run effective ‘agenda-less’ Lean Coffee meetings. Lean Coffee is a wonderfully simple idea developed by Jim Benson and Jeremy Lightsmith.” (
  • Lucid Meetings. “Smart software for great meetings.” Helps you schedule times, send calendar reminders, agree on an agenda, log action items, gather user feedback, and use or create your own meeting templates. (
  • Mentimeter. “Interactive presentations, workshops, and meetings.” (
  • Parabol. “Software-facilitated retrospectives and check-in meetings.” (
  • “Get instant feedback from your meetings, workshops, and conferences.” (
  • Slido. “Live Q&A, polls, and slides for your meetings and events.” (
  • Supercards. These beautiful Supercards enable you to communicate visually during your online meetings. (
  • Yack. “Combines automatically transcribed calls with instant messaging.” (

Standup Meetings/Status Updates

  • iDoneThis. “Daily check-ins and powerful progress reports.” (
  • Stand-Bot. “Run asynchronous stand-up meetings in Slack. Keep your team up to date.” (
  • Standup Bot. “Standup Bot collects information from your team, organizes it, and posts it in one easy-to-find place. It keeps teams accountable, allows them to track goals, and removes roadblocks by getting your team back in sync.” (
  • Standuply. “Run asynchronous standup meetings via text and audio/video, and track team performance.” (
  • Weekdone. “Set structured goals to align activities throughout your organization. Track weekly progress, provide feedback, and move everyone in a unified direction.” (
  • WorkingOn. “Simple status reporting integrated into your workflow to improve team visibility.” (

Video Broadcasting

Virtual Icebreakers





  • Horbito. “Enables you to work with your files online from anywhere and any computer without having to sync, download or install anything.” (
  • Webjets. “The creative desktop for all things that matter.” (

Password Management

Task and Project Management

Note: There are too many task and project management tools to list. Check out these comparison of project management software on Wikipedia and Cloudwards.

Time Tracking

Time Zones

Virtual Assistants

  • Time etc. “Gives you a U.S-based Virtual Assistant who’ll take care of your to-do list for a fraction of the cost of a full-time executive assistant.” (
  • Moneypenny. A “pioneer with flexible staffing of home-based workers” since 2000; “experts on the future of work.” (
  • VirtualEmployee. “From simple tasks like updating your database to complex ones like VBA Coding, our VAs [Virtual Assistants] can cover every task.” (
  • Zirtual. “Virtual assistants for entrepreneurs, professionals, and small teams.” (

Workflow and Process Automation



  • Blueboard. “Experiential employee rewards for the modern workplace.” (
  • Bonusly.  “The easiest way to recognize and reward employees.” (
  • Cobudget. “Makes it easy for organizations and groups to allocate funds collaboratively and transparently.” (
  • Fond. “Field recotnition and rewards programs, gain access to the best corporate discounts and measure changes in engagement over time.” (
  • Giftedd. “Automated gifting solution.” (
  • GroupGreeting. “Create group eCards in sixty seconds, add photos, and invite others to sign. Then watch as you make someone’s day!” (
  • HeyTaco! “HeyTaco! sparks conversations and builds stronger relationships with its fun and unique kindness currency … tacos!” (
  • “An easy way to share your thanks.” (
  • Merit Money. “360-degree peer-to-peer recognition.” (
  • Snappy. “Reward your team through personalized and joyful surprises so that they will feel truly appreciated.” (
  • ThanksBox. “A fresh approach to employee recognition that improves employee engagement with a focus on social and peer-to-peer activity.” (
  • Tinggly. “The world’s best experiences in one gift box.” (
  • YouEarnedIt. “Real-time, meaningful recognition. Personalized, powerful rewards. Insights and analytics.” (


  • Blogyourmood. “Online happiness index of your team or your personal mood blog.” (
  • 15Five. “Makes continuous employee feedback simple to drive high performing cultures.” (
  • Officevibe. “Equips you with honest feedback from your team to help you proactively turn issues into conversations, and conversations into solutions before problems can form.” (
  • Selleo Merit Money Service. “A 360-degree peer-to-peer feedback management responsive web application that enables employees to reward their coworkers with kudos (reward points that may convert to bonuses) as a token of appreciation for their colleagues’ efforts, performance, demeanor, and other aspects they deem worth rewarding.” (
  • Team Canvas. “The business model canvas for teamwork.” (





For Further Reading/Listening/Consultation

Note: following the more general resources are those sorted by category, listed alphabetically.

In addition to their job listings and weekly “Fresh Jobs” newsletter, offers a Remote Work Blog ( as well as extensive Q&As from both remote workers ( and remote-friendly companies (

The Freelancers Union is a free-to-join group is “open to freelancers of all kinds, from graphic designers to contractors to entrepreneurs to moonlighters.” Freelancers Union offers benefits such as health insurance, local freelance hubs in nearly twenty-five major cities, access to resources, and advocacy for policy change, such as the Freelance Isn’t Free campaign to pass city laws mandating timely payment of freelancer invoices. (



For Individuals

For Teams & Managers

On Working with Other Cultures

  • MyLifeElsewhere. “A collaborative site that allows you to compare and contrast the country you live in with other countries around the world, [offering] various statistics that differentiate your country from others, including cost of living, geographic size, and more. If you had been born in another country, what would your life have been like?” (
  • Similar to the above entry, this site notes it is a “gateway to understanding life outside your home,” and offers statistical comparisons between your country and others. You can also use their visualization tool to help understand the impact of a disaster. Each week they feature a different country. (
  • Cultural Intelligence: A Guide to Working with People from Other Cultures by Brooks Peterson. (Amazon:
  • Global Dexterity: How to Adapt Your Behavior Across Cultures without Losing Yourself in the Process by Andy Molinsky. The author’s site offers a free eBook “Cheat Sheet to 10 Cultural Codes from Around the World,” namely: Asia (China, India, Japan, Korea), Europe (France, Germany, Great Britain), and the Americas (Brazil, Mexico, USA). (
  • Kiss, Bow, or Shake Hands: The Bestselling Guide to Doing Business in More Than 60 Countries by Terri Morrison and Wayne A. Conaway. (Simon & Schuster /
  • Working Across Cultures by John Hooker. (Stanford University Press/


  • Happy Melly. A professional happiness association that connects like-minded people and organizations and provides them with access to practical, insightful, and tangible resources geared toward happiness, job satisfaction, and professional development so we all can lead productive and fulfilling lives in meaningful work environments. (Note: I am a proud sponsor and member of this community.) (
  • Freelancers Union. This free-to-join group is “open to freelancers of all kinds, from graphic designers to contractors to entrepreneurs to moonlighters.” Freelancers Union offers benefits such as health insurance, local freelance hubs in nearly twenty-five major cities, access to resources, and advocacy for policy change, such as the Freelance Isn’t Free campaign to pass city laws mandating timely payment of freelancer invoices. (
  • Remote Leadership Think Tank. “Daily remote work posts focused on leadership, team building, and company culture—specifically focused on enriching the day-to-day experience of remote teams and fully distributed companies.” (
  • Remote Workplace Leaders. “Slack community connecting remote workplace leaders from around the globe. An initiative of Remote Work Hub, Inc.” (
  • Remotive. “The community of remote workers. Where 700+ ‘cool kids’ in remote work hang out!” (
  • Virtual Team Talk. “A Slack group of people talking about remote teams and experimenting with new tools and ideas together. We virtually cowork together in virtual office, plan online conferences, and play a lot. Join us!” (Note: I am a proud member of this community.) (


Academic Life Coaching

  • Gretchen Wegner is an internationally recognized academic life coach who inspires students to uncover their true identities as capable, clever, and creative learners in school and life. She does this with her Anti-Boring Approach to Powerful Studying, her unique system for time management, organization, and studying. (

Agile Coaching

  • Ben Linders is a trainer, coach, and advisor based in Tilburg, the Netherlands. He cowrote—remotely—Getting Value out of Agile Retrospectives: A Toolbox of Retrospective Exercises with Luis Gonçalves. (
  • Fernando Garrido Vaz is a freelance product manager from Brazil with experience managing distributed teams with multiple nationalities and time zones. Fernando says: “It’s interesting to have people with different backgrounds and slightly different views of things thinking about the same problems. You’re likely going to get more innovative and creative suggestions than if your team was more homogeneous.” (
  • Jesse Fewell, a writer, coach, and trainer in innovation and Agile methods, is the founder and principal coach at Fewell Innovation in Washington, D.C., USA. He also founded the PMI Agile Community of Practice and cocreated the PMI ACP Agile certification. He wrote a MiniBük called Can You Hear Me Now? … Working with Global, Distributed, Virtual Teams. (
  • Johanna Rothman is a management consultant for software managers and leaders. She is also the author of many books, most recently Agile and Lean Program Management: Scaling Collaboration Across the Organization. (
  • Luis Gonçalves is a management consultant, author, speaker, and blogger based in Munich, Germany. He is also founder of Evolution4All, a management consulting firm that helps executives of medium-sized companies become more effective, efficient, and rewarded. Luis cowrote—remotely—Getting Value out of Agile Retrospectives: A Toolbox of Retrospective Exercises with Ben Linders. (
  • Mario Lucero is an Agile coach and experienced Scrum Master based in Santiago, Chile, with extensive experience with team leadership, continuous integration, architecture, and automation tools. He develops high-level solutions for companies in the technology, billing, and financial sectors. (
  • Ralph van Roosmalen Is CEO of both Agile Strides and Management 3.0. He has experience simultaneously managing teams in the Netherlands, Romania, and the United States. (
  • Yves Hanoulle is a creative collaboration agent at in Gent, Belgium. He is also the author of Who Is Agile? A Book of Personal Reflections on the Journeys of People who Stumbled on Agile. (


  • Jessie Shternshus Is the founder of Improv Effect and the coauthor of CTRL Shift: 50 Games for 50 ****ing Days Like Today, a book with fifty original improv games tailored to the kind of ****ing day you’re having. She also uses improv (virtually and in person) to help software teams with onboarding, communication, and team building. Improv is a great tool for learning about and accepting each other’s uniqueness, thinking on the spot, and being self-aware. It can also help teams find similarities with each other and solve problems creatively. (
  • Judy Rees, a former journalist and media executive based in London, U.K., Judy is now known worldwide as a practical implementer of the inquiry methodology Clean Language. She is also the coauthor of the bestselling book on the topic, Clean Language: Revealing Metaphors and Opening Minds. She works as an online facilitator, trainer, and coach and is an Agile enthusiast. (


  • Bart Van Loon is an offshore staffing specialist at Zeropoint, which brings together businesses from Europe, Pakistan, and Sri Lanka. One of Zeropoint’s secrets to success is offering remote team management training to both the client and to the employees being hired. (
  • Brandon Brown calls himself the Swiss Army Knife kind of virtual assistant. His goal is to make his clients forget what they’re stressed about. (
  • Dave Hecker, a cofounder at SourceSeek, is a seasoned tech executive, speaker, and author with an exclusive focus on distributed team software delivery. He emphasizes the importance of spending time with potential clients to ensure they’ll have a successful long-term relationship. (
  • Dirk-Jan Padmos is an HR interim manager/HR consultant with special expertise in the technical wholesale, ICT, and health care branches. He advises owner-managed businesses on how to structure and implement HR policies. (
  • Hugo Messer is a distributed Agile expert with more than ten years’ expertise acting as an intermediary between companies in the Netherlands and employees in the Ukraine and India. He is the founder of Bridge Global, an IT solutions provider, and Ekipa, an Agile training and coaching agency. He has coauthored six books on “lessons learned in offshoring and nearshoring.” The most recent, Book 6 of the Art of Managing Remote Teams series, is How to Manage People in Your Remote Team. (
  • Peter Wilson is managing director of Kinetic Innovative Staffing, a company that connects Australian businesses with talent in the Philippines. (


  • Nick Jaworski shares: “My eclectic background as a trained musician, licensed teacher, military band member, nonprofit leader, and audio producer means that I offer unique expertise to help you communicate your ideas to the public.” (

Personal Development/Reputation

  • Per Frykman is reputation advisor at Your Professional Reputation in Stockholm, Sweden. He helps people discover their potential so they can find jobs they love. (
  • Stephan Dohrn helps high-performing entrepreneurs unlock the full potential of remote work and lead a free and self-determined life. With his support, clients become emotionally fit, learn to organize their lives, and experience greater well-being—while keeping their professional edge. (



  • Virtual not Distant. “At Virtual not Distant, we help managers and leaders of colocated teams make the transition to a remote set-up, so that team members can work from where they work best. We also help organizations introduce ‘Agile working.’” (


  • Breather. “Breather creates modern workspaces you can keep for hours, days or months — all to yourself.” (
  • CoNomad. “CoNomads helps you meet and co-live together with other like-minded individuals—and take your business to the next level.” (
  • CoWorking.Coffee. “The best workplaces with coffee and Wi-Fi, curated by the community, all around the world.” (
  • Desk Surfing. “Desksurfing is coworking—at any given place. Find your favorite workspot. And change it whenever the surf feels right. Offer a desk at your office. And share your spot with creative professionals.” (
  • FocusMate. “Distraction-free productivity. Focusmate virtual coworking helps you get things done.” (
  • Global Coworking Map. A map of coworking spaces around the world. (
  • Hoffice. “Come and work at someone’s home.” (
  • Kitchin Table. “Create a co-working space at home.” (
  • ShareDesk. “On-demand workspace, when you need it. Book a coworking space, business center, or shared office space nearby. Discover spaces to rent by the hour, day, or month.” (
  • Workfrom. “The world’s largest recommendations community for trusted spaces [for working] remotely. Use Workfrom to find and share local places to work, meet, and study in every city. Get hard-to-find insights about coffee shops, cafés, coworking spaces, and other non-traditional workspaces.” (

HR Concerns

Freelancer Resources

  • FeeBee. “Helps business freelancers and consultants find out what their peers charged for similar projects, and guides companies on how to budget for projects in a specific skill area.” (

Health, Disability, and Life Insurance for Remote Teams

  • Benify. “Our cloud-based portal visualizes your total employee offer worldwide, illustrates your values and culture, and inspires active participation in all aspects of work life—all while helping you manage administration, costs, and risks.” (
  • Lumity. “Your benefits consultant in-a-box.” (
  • TriNet. “HR solutions for small and midsized businesses.” (
  • Zenefits. “Efficiently manage your HR solutions from anywhere in the world, wherever work takes you.” (

Remote Working Policies

Online Work Sites


  • 21st Century Work life. “The world of work is changing. Our attitudes to work are changing. The 21st Century Work Life podcast with Pilar Orti looks at different ways of earning a living, of using technology at work, and of managing teams.” (
  • Collaboration Superpowers. “Lisette Sutherland is interviewing people and companies doing great things … remotely! These interviews are packed with stories and tips for those whose business models depend upon successfully bridging distance to accomplish knowledge work.” (
  • The Future of Work Podcast. “A weekly show where Jacob [Morgan] has in-depth discussions with senior executives and business leaders around the world on the future of work.” (
  • Rebel + Connect Radio. “Connecting you with the ideas, people, products, and services that you need to create a truly meaningful company culture on your remote team.” (
  • RemoteOfficeFM. “The Show is about the Future. The Story Behind How Technology Could Shaping Our Lives Easier.” (
  • The Remote Podcast. “For anyone looking to become a digital nomad and join the location independent movement. The podcast features in-depth and unfiltered one-on-one interviews with digital nomads. It gives you a behind-the-scenes look at what a location-independent lifestyle is really like.” (
  • Remote Work Podcast. “.” (
  • Remote Works. “A bi-weekly podcast discussing the opportunity, culture, experience, and community surrounding remote work with featured discussions and interviews. Hosted by Jonathan Sharp.” (
  • Yonder. “Yonder advocates for remote work and we’re building a movement to create more distributed companies and change the future of work.” (



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